Advanced E-mail Settings

The Advanced E-mail Settings dialog allows you to configure additional options for the E-mail activity.

Using the Advanced E-mail Settings dialog box 

1. To use the sever defaults (as configured in the Workflow Server Configuration Utility), select Use Server Details.
2. To set custom e-mail server settings (for this activity only), select Use the options below. Specify a mail server and the sender's e-mail address for Workflow 8 to use. The mail server address can be the IP address of the mail server or the mail server's specific server name. The mail server must be internal to the network in question. Only specify a port when using a non-standard e-mail port.
3. To place a limit on the size of an e-mail that can be sent by this activity, select Limit the e-mail body to 25000 characters. If this is set, e-mails longer than 25000 characters will be truncated.
4. Optionally, configure settings for attachments sent by this activity:
1. Combine all attachments into one attached zip file: Selecting this option collects all the attachment files generated by this activity and combines them into a single zip file.
2. Exclude attachments larger than: Selecting this option allows you to specify the maximum size for an attached document. If a document is being included in a zip file, the zipped size will be used; if it is not, the sum total of all included files will be used. Documents over the size limit will not be attached.

   Note: This setting can be overridden by the attachment size limit in Attachment Properties.

3. Attach a shortcut for each document excluded by a size filter: If a document will be excluded from the e-mail because it is too large, selecting this option will attach a shortcut to the document instead.
4. Attach a shortcut for each document with no content: If a document has no image or text pages or electronic files, selecting this option will attach a shortcut to the document instead.
5. List all documents excluded by a size filter in the e-mail body: If a document will be excluded from the e-mail because it is too large, selecting this option will list the document in the e-mail body instead.
6. List all documents with no content to attach in the e-mail body: If a document will be excluded from the e-mail because it is too large, selecting this option will list the document in the e-mail body instead.
5. Click OK.